From ccdf5e307d5950d03d58b66622cb3715b6c9bdf9 Mon Sep 17 00:00:00 2001 From: Matthew Dillon Date: Sun, 31 Jan 2021 13:50:55 -0700 Subject: [PATCH] how i stay somewhat organized --- dc879f80.md | 70 +++++++++++++++++++++++++++++++++++++++++++++++++++++ 1 file changed, 70 insertions(+) create mode 100644 dc879f80.md diff --git a/dc879f80.md b/dc879f80.md new file mode 100644 index 0000000..ed911d8 --- /dev/null +++ b/dc879f80.md @@ -0,0 +1,70 @@ +--- +date: 2021-01-29T12:00 +tags: + - timeline + - practices + - productivity +--- + +# how i stay (somewhat) organized + +Right now this is just a draft outline, ideally I will circle back on this some +time this year to fill in some more details. + +- Tools + - Notebook + - Right now this is actually just half-letter-page (5.5 inches × 8.5 + inches) sheets on a similarly sized clipboard + pen. + - Pre-printed [time + block](https://www.calnewport.com/blog/2013/12/21/deep-habits-the-importance-of-planning-every-minute-of-your-work-day/) + pages: four columns (for amending schedule) + + twenty-two 30min rows. + - Blank pages for logging daily notes, observations, and ideas. + - I use some elements of [bullet journaling](https://bulletjournal.com/) + for this: + - I love the bullet syntax, so I use that often (and a homegrown + shorthand). + - I migrate tasks from page to page, but don’t follow any of the + weekly/monthly/yearly migrations. + - The second or third time a task is migrated, I move this task over to + my digital planner app (more below). + - Reflection happens ideally once a day, but more like 2 or 3 times a + week. + - Periodically I clear out the clipboard to archive older sheets that I + won’t need to update - these get scanned and put into a per-annum PDF + document that is [synced](https://syncthing.net/) to my phone and + computer. + - Calendar + - I check my digital calendar multiple times a day: I use this to + communicate shared calendar events with team members, as well as personal + events, deadlines, etc. + - Home-grown [todoist](https://todoist.com/) clone + - Repo: git://pingo.thermokar.st/planner + - Live: https://planner.thermokar.st (access restricted) + - Structure + - This planner is modeled after GTD practices and features an inbox, and + the ability to categorize tasks into one or more “plans” (plans can be + a project, a specific day/week/events todo list, an issue tracker, + etc). +- Routines + - Daily + - I triage notifications first thing in the morning (no more than 30 mins). + - Note, I might move away from this: I would prefer to handle that kind + of stuff midday if possible. + - Timeblock the day’s schedule (see: [[9db45ab6]]), + incorporating prior engagements, any urgent ad hoc tasks, and the week’s + goals (more below). + - If I fall behind or something unexpected comes up, I update the + timeblock schedule when I get a chance. + - Weekly + - Before each week starts I try to identify a few high-level goals for the + week, and figure out (broadly) how they might fit into my schedule, but I + don’t worry too much about specific scheduling at this point, just + something like "Wednesday would be a good day to carve out time for + this…" + - Long-term + - My calendar handles big things like major work milestones, deadlines, + appointments, meetings, etc. + - Tasks go into my planner app, I review these 3-5 times a month on average + to see how they might fit into what is coming up next, etc. Really + long-term tasks get filed into an @someday plan.