70 lines
3.2 KiB
Markdown
70 lines
3.2 KiB
Markdown
---
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date: 2021-01-29T12:00
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tags:
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- timeline
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- practices
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- productivity
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---
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# how i stay (somewhat) organized
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Right now this is just a draft outline, ideally I will circle back on this some
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time this year to fill in some more details.
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- Tools
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- Notebook
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- Right now this is actually just half-letter-page (5.5 inches × 8.5
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inches) sheets on a similarly sized clipboard + pen.
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- Pre-printed [time
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block](https://www.calnewport.com/blog/2013/12/21/deep-habits-the-importance-of-planning-every-minute-of-your-work-day/)
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pages: four columns (for amending schedule) +
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twenty-two 30min rows.
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- Blank pages for logging daily notes, observations, and ideas.
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- I use some elements of [bullet journaling](https://bulletjournal.com/)
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for this:
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- I love the bullet syntax, so I use that often (and a homegrown
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shorthand).
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- I migrate tasks from page to page, but don’t follow any of the
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weekly/monthly/yearly migrations.
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- The second or third time a task is migrated, I move this task over to
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my digital planner app (more below).
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- Reflection happens ideally once a day, but more like 2 or 3 times a
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week.
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- Periodically I clear out the clipboard to archive older sheets that I
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won’t need to update - these get scanned and put into a per-annum PDF
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document that is [synced](https://syncthing.net/) to my phone and
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computer.
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- Calendar
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- I check my digital calendar multiple times a day: I use this to
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communicate shared calendar events with team members, as well as personal
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events, deadlines, etc.
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- Home-grown [todoist](https://todoist.com/) clone
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- Repo: git://pingo.thermokar.st/planner
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- Live: https://planner.thermokar.st (access restricted)
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- Structure
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- This planner is modeled after GTD practices and features an inbox, and
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the ability to categorize tasks into one or more “plans” (plans can be
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a project, a specific day/week/events todo list, an issue tracker,
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etc).
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- Routines
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- Daily
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- I triage notifications first thing in the morning (no more than 30 mins).
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- Note, I might move away from this: I would prefer to handle that kind
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of stuff midday if possible.
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- Timeblock the day’s schedule (see: [[9db45ab6]]),
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incorporating prior engagements, any urgent ad hoc tasks, and the week’s
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goals (more below).
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- If I fall behind or something unexpected comes up, I update the
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timeblock schedule when I get a chance.
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- Weekly
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- Before each week starts I try to identify a few high-level goals for the
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week, and figure out (broadly) how they might fit into my schedule, but I
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don’t worry too much about specific scheduling at this point, just
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something like "Wednesday would be a good day to carve out time for
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this…"
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- Long-term
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- My calendar handles big things like major work milestones, deadlines,
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appointments, meetings, etc.
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- Tasks go into my planner app, I review these 3-5 times a month on average
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to see how they might fit into what is coming up next, etc. Really
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long-term tasks get filed into an @someday plan.
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